A secure dataroom is a type of virtual room with enhanced security features. It’s used to keep and transmit confidential documents during sensitive transactions like M&As and due diligence. Many companies across industries rely on secure data rooms to ensure compliance with regulations and protect sensitive data from cyber attacks and other threats.
A secure data room usually includes two-factor authentication. It also allows you to view the IP address, device and location from which users log in. You can also set granular permissions on what documents and activities users are permitted to access. Some of the most advanced secure data room solutions allow you to limit access to certain files using the unique link or password. This could hinder users from sharing files that they have visited.
Secure transmission and encryption at rest is an additional security feature. This will ensure that even the server hosting the data is compromised, intercepted data won’t be read by any unauthorized third parties. Virtual datarooms can also utilize a zero-trust private content network to provide additional protection to other applications and workloads. This ensures that even the most sensitive of data is secured, whether it’s on emails, devices or managed file transfer APIs or web forms.
Additionally, many secure data room providers will allow you to add digital watermarks on your documents – these are visible on PDF documents when viewing online but can be easily removed using a simple program like Adobe Acrobat. The addition of watermarks is useful for making it easier to determine if the document you downloaded is an original copy that has been altered.