Technology for board portals can provide enormous benefits to the governance process, by reducing the time-consuming work and allowing real-time collaboration and decision-making. Implementation requires thoughtful planning and preparation to ensure a smooth, successful transition.

Stakeholder buy-in

Include key stakeholders, like directors or IT personnel in the process of implementation early to be aware of their concerns and needs and to help them realize the potential of a portal. Involving them in the process will help drive adoption and increase the chance of success.

Agendas and minutes of management

A good website will simplify the process of preparing and distributing agendas for board meetings and supporting documents. This can cut down on a lot of time, and allow for more focused and efficient meetings and strategic sessions. It will also enable an organized approach to document review as well as the ability for boards to vote in real time eliminating manual processes.

Regulatory audits

A well-designed and implemented web portal can be an effective instrument to show compliance to regulators during regulatory audits. A detailed audit trail in the portal can show that relevant information is easily accessible and the process for creating and distributing meeting material is in line with best practice.

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