Document sharing is an essential part of collaborative business processes. But if not done correctly it could leave the open for hackers to hijack sensitive files.
Secure Document Sharing is the sharing and distribution of information that is considered private or confidential. This includes information such as protected health information (PHI) or personally identifiable information (PII). This includes documents that are in process and distributed to colleagues as part of a collaborative or review process. It is often used in M&A activities and requires a solution that allows large files to be exchanged in an extremely secure online environment.
The most widely used method is via cloud-based secure file sharing solutions that permit users to view files online in a controlled way (e.g. printing, copying, or screenshot prevention). It also provides the control of shared folders and files, and allows for advanced security features, such as audit trails as well as encrypted.
Peer-to-peer document sharing is another alternative. It allows computers to communicate directly with each other to transfer files without hosting them on central servers. It comes with some advantages, like reduced storage requirements, faster transfer speeds as well as a more customized experience. However, it comes with a number of risk, including the accidental publication of private information as well as malware, viruses and worms. It is not recommended for use in environments that are subject to strict compliance regulations. Mimecast’s Secure Document Sharing solution provides an extremely secure method for teams to share documents with other parties, as well as internally within the company. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of collaboration and access, to conform to corporate governance guidelines and best practices regarding secure document sharing.
